COVID-19 Vaccine Reporting Information and Resources

COVID-19 vaccine has been approved for use by California providers under an FDA emergency use authorization (EUA). In order to get access to vaccine, vaccinating providers will need to register for the program and sign the COVID-19 Provider Agreement (provided for reference only – official registration is online) agreeing to a number of specific conditions. Among these are three important ones that vaccinators need to consider before enrolling. Participating vaccinators must:

  1. Report COVID-19 doses administered within 24 hrs of administration to your local immunization registry (IIS) (e.g. CAIR2, Healthy Futures, or SDIR)
  2. Report COVID-19 doses in inventory daily to the VaccineFinder website.
  3. Submit race and ethnicity information for every vaccinated patient.

Preparing for COVID-19 Participation

If your organization/site is not currently enrolled in your local IIS and intends to participate, enroll in CAIR2 or your local IIS now. Refer to the CAIR Regions page for information on which IIS you would need to enroll in and report to. If your site is already enrolled in your local IIS, do not enroll again.

CAIR2 Reporting

Before enrolling, confirm that your organization/site does not already have an account. Then review the reporting options below and decide how your clinic will submit COVID-19 vaccine doses to your local IIS. If you don’t routinely vaccinate and won’t be participating in CAIR2 post-COVID, please choose the MY TURN option.

Reporting options are:

  1. Easiest: MY TURN application . Enroll your site in CAIR2 as a first step and receive an assigned CAIR2 Org Code. Then refer to the MY TURN page for further instructions. Please note that MY TURN users do not need to apply for CAIR2 login user accounts as the MY TURN application is separate from CAIR2 and submits doses to CAIR2 automatically.
  2. Manual entry into the IIS. Your site would first need to enroll in CAIR2, then after approval request users, then those users would need to schedule and attend a mandatory online training before being given login access to CAIR2 to enter doses. This would take longer to achieve than the first two reporting methods.
  3. Submission from clinic (or employee health) electronic health record (EHR) system to the IIS. Your site would first need to enroll in CAIR2 . Then your EHR vendor would need to work with our CAIR2 staff to get your EHR connected. With 4,500 sites currently connected, our CAIR2 staff have lots of experience ‘onboarding’ EHR systems. However, testing is required so getting your site connected and submitting doses may take some time. Sites submitting electronically should also have at least one staff member assigned the Quality Assurance (QA) user role to be able to login to CAIR2 and monitor electronic submissions.

For more information, contact your Local CAIR Rep

Additional Resources